Program & Membership Coordinator | Health Member Association
- Play a key role in shaping specialist medical education, supporting medical specialists, trainees, and committees.
- Join a collaborative and purpose-driven team making a real impact in healthcare.
- 12 month contract | Full time
- $80k-85k + super | St Leonards | Flexible, hybrid work
This leading national membership association represents medical specialists and trainees across Australia. Recognised as a trusted authority in its field, it is dedicated to education, advocacy, and setting high professional standards to improve access to quality healthcare for all communities.
About the role
The Program & Membership Coordinator will play a key role in providing seamless administrative support across key professional development and Facultyโrelated programs during a period of parental leave coverage. In this role, you’ll help ensure continuity of service delivery, maintain regulatory and reporting requirements, and support strong engagement with members, volunteer committees, and key stakeholders.
This position suits an organised, adaptable administrator who is confident working across multiple programs, quickly learning internal systems and processes, and contributing to a positive and professional member experience.
Key responsibilities:
- Support the effective delivery of the CPD Program, managing member enquiries, coordinating key activities, and assisting with audits and regulatory reporting.
- Provide high quality Faculty administration across multiple groups, including coordinating meetings, preparing agendas and minutes, and managing communication updates.
- Maintain accurate CRM records and documentation to uphold data integrity, compliance standards, and audit readiness.
- Coordinate communication across stakeholders, including Fellows, executives, trainees, government agencies and partner organisations to ensure smooth information flow and timely issue resolution.
- Assist with registrar rostering and scheduling, including coordination and reporting for a regional initiative program.
- Contribute to service and process improvements, helping to streamline workflows and enhance the experience for members and stakeholders.
- Opportunity to grow in a diverse and highly rewarding role, making a genuine impact supporting medical specialists.
- Collaborative, supportive culture within a purpose driven organisation.
- Hybrid work environment with flexibility to work from home (3 days in office, 2 days wfh).
- Access to professional development opportunities and additional benefits.
- Demonstrated experience within a memberโbased organisation, with the ability to confidently support, engage, and communicate with a volunteer driven community and committees.
- A warm, professional customer service approach, comfortable supporting and guiding members on the phone and via email.
- Strong administrative capability, including CRM experience (preferably Zoho), excellent attention to detail, and the ability to multitask effectively and maintain accuracy in fast paced environments.
- Experience supporting CPD, education, or structured program workflows, with confidence navigating compliance requirements, documentation processes, and program related administration.
- A natural coordinator and relationship builder, able to manage smooth communication across stakeholders, support volunteer committees, and contribute to efficient, high quality workflow and member engagement.
- Proactive, intuitive, and hands on, quick to learn systems and processes, comfortable using tools such as WordPress, and always willing to help the team where needed.
Please submit your CV as soon as possible as applications will be reviewed as received,
with no set closing date.
Unfortunately, we cannot consider applicants on a Working Holiday Visa for this role. We can only progress candidates with full working rights.
If you have any further questions, please contact Sheridan Bagi at sheridan.bagi@beaumontpeople.com.au
At Beaumont People, we believe a diverse workplace is a happy workplace, and we love working with organisations that feel the same way. We encourage applications from people of all different backgrounds, including Aboriginal and Torres Strait Islander peoples, people from CALD backgrounds and people with disabilities. We do not discriminate on the basis of race, religion, sexual orientation, gender identity, national origin, age, disability, marital or parental status. Should you require a reasonable accommodation to be made for your application to be assessed we would be more than happy to discuss how that can be arranged.
