Office Administrator
Office Administrator
Posted
10-Jul-2025
Location
Sydney - CBD, Inner West & Eastern Suburbs
Sector
Associations & Memberships
Salary
Work Type
Permanent
Reference
3943326
Office Administrator - Ports Australia
Ports Australia is the peak body and leading advocate for Australian ports, committed to ensuring they remain sustainable and efficient gateways for both international and domestic trade. As a membership-based organisation, Ports Australia promotes best practices across the sector, provides strong industry leadership, and supports shared interests among Australia’s port network.
About the Role:
As the Office Administrator, you will deliver comprehensive administrative support to the organisation, including managing the central database, with the opportunity to take ownership of the role and make a meaningful impact. Reporting directly to the Chief Executive Officer, you will work closely with the wider team to maintain consistent and effective communication with members.
Responsibilities will include:
To be successful in this role, you will be a dynamic and flexible individual with a passion for administrative excellence and stakeholder engagement. You will also have:
Exceptional customer service and interpersonal skills, with a proven ability to engage effectively with members and stakeholders and build strong, lasting relationships.
Please submit your CV as soon as possible as applications will be reviewed as received, with no set closing date.
If you have any further questions, please contact Sheridan Bagi at sheridan.bagi@beaumontpeople.com.au
At Beaumont People, we believe a diverse workplace is a happy workplace, and we love working with organisations that feel the same way. We encourage applications from people of all different backgrounds, including Aboriginal and Torres Strait Islander peoples, people from CALD backgrounds and people with disabilities. We do not discriminate on the basis of race, religion, sexual orientation, gender identity, national origin, age, disability, marital or parental status. Should you require a reasonable accommodation to be made for your application to be assessed we would be more than happy to discuss how that can be arranged.
- Make an impact in a small, passionate team supporting Australia’s port sector and contributing to national sustainability and trade.
- Join a collaborative environment where you can take ownership, drive improvements, and build your professional skillset.
- Full time | Permanent | CBD office with hybrid arrangements available
Ports Australia is the peak body and leading advocate for Australian ports, committed to ensuring they remain sustainable and efficient gateways for both international and domestic trade. As a membership-based organisation, Ports Australia promotes best practices across the sector, provides strong industry leadership, and supports shared interests among Australia’s port network.
About the Role:
As the Office Administrator, you will deliver comprehensive administrative support to the organisation, including managing the central database, with the opportunity to take ownership of the role and make a meaningful impact. Reporting directly to the Chief Executive Officer, you will work closely with the wider team to maintain consistent and effective communication with members.
Responsibilities will include:
- Serve as the first point of contact for phone and email enquiries, ensuring prompt and professional communication with members and external stakeholders.
- Maintain and manage the organisation’s CRM system (Zoho), ensuring data accuracy, regular updates, and effective reporting, and proactively recommending improvements to optimise system use.
- Oversee day-to-day office operations, including logistics, procurement, and coordination with building management and external contractors, with a focus on streamlining processes and improving efficiency.
- Provide administrative support to the wider team, including HR processes, and assist in planning and delivering meetings, events, and internal functions.
- Uphold compliance with organisational policies and governance requirements, including maintaining and updating internal manuals and procedures.
To be successful in this role, you will be a dynamic and flexible individual with a passion for administrative excellence and stakeholder engagement. You will also have:
Exceptional customer service and interpersonal skills, with a proven ability to engage effectively with members and stakeholders and build strong, lasting relationships.
- Highly proficient in Microsoft Office Suite, with confidence in using a range of CRM platforms (e.g. MS Dynamics, Zoho, HubSpot, Salesforce or similar), and demonstrated expertise in data management, reporting, and system navigation.
- Strong organisational and time management skills, with the ability to manage competing priorities, multitask efficiently, and work independently.
- Proactive and solutions-oriented, with a solid track record of identifying and implementing improvements to enhance administrative processes.
- Join a respected peak body and passionate team dedicated to championing the Australian ports sector, supporting members, and making a meaningful impact in the community.
- Thrive in a supportive, close-knit team where every voice is valued and heard.
- Benefit from ongoing professional development and opportunities to upskill, including involvement in events and potential travel for the right candidate.
- Based primarily in a fantastic CBD office with excellent facilities, with some flexibility for work from home arrangements available.
Please submit your CV as soon as possible as applications will be reviewed as received, with no set closing date.
If you have any further questions, please contact Sheridan Bagi at sheridan.bagi@beaumontpeople.com.au
At Beaumont People, we believe a diverse workplace is a happy workplace, and we love working with organisations that feel the same way. We encourage applications from people of all different backgrounds, including Aboriginal and Torres Strait Islander peoples, people from CALD backgrounds and people with disabilities. We do not discriminate on the basis of race, religion, sexual orientation, gender identity, national origin, age, disability, marital or parental status. Should you require a reasonable accommodation to be made for your application to be assessed we would be more than happy to discuss how that can be arranged.
