Divisional Coordinator - Corporate Services
Divisional Coordinator - Corporate Services
Posted
27-Aug-2025
Location
Sydney - CBD, Inner West & Eastern Suburbs
Sector
Government
Salary
$84,659.00 - $92,701.00 Year
Work Type
Permanent
Reference
3957563
Divisional Coordinator - Corporate Services
Join us at the Australian Museum and help us achieve our Vision to ignite wonder, inspire debate and drive change
About the Role
We are looking for a Divisional Coordinator to support the Corporate Services Division.
The Divisional Coordinator provides administrative support to the Director, Corporate Services, and coordinates the work of the Corporate Services Division, including undertaking research, analysis, and reporting for the Division. This is a key support tole for the Corporate Services Division, anticipating the needs of the Divisional Director and proactively working with unit heads and managers across the Division.
Employment Status:
About the Corporate Services Division
The Corporate Services Division of the Australian Museum is a dynamic, multi-disciplinary team essential to the Museum’s daily operations across all sites. This Division handles a wide range of responsibilities, including Sustainability, Security, Procurement, Program Management, Information Technology and Communications, Asset Management, Records Management, Collection Systems, and Building Infrastructure.
The Division ensures Accessibility and Inclusion, providing the best possible Museum experience for all. Every day, the Division tackles new operational challenges while advancing long-term strategic priorities, ensuring the Australian Museum fulfills its mission as the leading voice for the richness of life, earth, and culture in Australia and the Pacific.
About you
You will have experience as a Team Assistant or Coordinator supporting senior executives and be comfortable working with various stakeholders and be a contributor to various projects. You'll thrive in a fast-paced environment managing multiple priorities.
To be successful in this role you will have:
The Australian Museum is truly a great place to work. We aim to be a leading voice for the richness of life, the Earth and culture in Australia and the Pacific. We commit to transform the conversation around climate change, the environment and wildlife conservation; be a strong advocate for First Nations' culture; and continue to develop world-leading science, collections, exhibitions and education programs.
Recent staff survey results confirm that our staff feel valued, accepted and supported and that they believe the AM is an inclusive workplace. AM staff also report a high level of job satisfaction.
The AM is located on the homelands of the Gadigal people and acknowledges and pays respect to the Gadigal people as the custodians of the land, sky and waterways, paying respect to Elders past and present.
Check out our current exhibitions and events here.
Benefits
Besides working together with other like-minded people, you will have access to professional development and dedicated Wellbeing programmes.
How to apply – Beaumont People
To apply please go to www.beaumontpeople.com.au
Applicants must provide (if submitted as attachment, please upload as PDF):
For further information, Role Description and AM Candidate pack please contact Emilia Maiello from Beaumont People via email on emilia.maiello@beaumontpeople.com.au or call Emilia on 02 9093 4932.
Applications submitted via iWorkforNSW will not be considered.
Beaumont People will maintain confidentiality with respect to contact by potential applicants.
Inclusive and welcoming
The Australian Museum is an NSW Public Service organisation and aims to attract and retain the right people for the right jobs. The AM is a diverse and inclusive workplace where genuine participation and contribution is enabled, and everyone, regardless of their background, identity or circumstances is valued, accepted and supported to thrive at work.
This means that we are embedding diversity and inclusion in everything we do on a daily basis, whether it be our recruitment processes, workplace culture, career development programs, customer service or policies and procedures. If we can make some adjustments to our recruitment process to better enable you to shine, please reach out to the contact person or note this in your application.
Join us at the Australian Museum and help us achieve our Vision to ignite wonder, inspire debate and drive change
About the Role
We are looking for a Divisional Coordinator to support the Corporate Services Division.
The Divisional Coordinator provides administrative support to the Director, Corporate Services, and coordinates the work of the Corporate Services Division, including undertaking research, analysis, and reporting for the Division. This is a key support tole for the Corporate Services Division, anticipating the needs of the Divisional Director and proactively working with unit heads and managers across the Division.
Employment Status:
- Clerk Grade 3/4
- Full time ongoing position
- 35 hours per week
About the Corporate Services Division
The Corporate Services Division of the Australian Museum is a dynamic, multi-disciplinary team essential to the Museum’s daily operations across all sites. This Division handles a wide range of responsibilities, including Sustainability, Security, Procurement, Program Management, Information Technology and Communications, Asset Management, Records Management, Collection Systems, and Building Infrastructure.
The Division ensures Accessibility and Inclusion, providing the best possible Museum experience for all. Every day, the Division tackles new operational challenges while advancing long-term strategic priorities, ensuring the Australian Museum fulfills its mission as the leading voice for the richness of life, earth, and culture in Australia and the Pacific.
About you
You will have experience as a Team Assistant or Coordinator supporting senior executives and be comfortable working with various stakeholders and be a contributor to various projects. You'll thrive in a fast-paced environment managing multiple priorities.
To be successful in this role you will have:
- Strong proficiency in Microsoft 365 apps and services including Word, Excel, PowerPoint, Outlook, Teams, SharePoint, OneDrive, etc
- Experience with Tessitura, HPE Content Manager, Monday.com, SharePoint and myWorkZone is highly desirable
- Strong written and verbal communication skills
- Availability to attend after hours events as required
- Experience in developing and delivering projects for a range of stakeholder groups
- Strong written and verbal communication skills
- Experience with budget and forecasting assistance, advantageous
- Experience managing correspondence and liaising with internal teams
- Experience with meeting coordination, agenda preparation, presentation creation and minute taking
The Australian Museum is truly a great place to work. We aim to be a leading voice for the richness of life, the Earth and culture in Australia and the Pacific. We commit to transform the conversation around climate change, the environment and wildlife conservation; be a strong advocate for First Nations' culture; and continue to develop world-leading science, collections, exhibitions and education programs.
Recent staff survey results confirm that our staff feel valued, accepted and supported and that they believe the AM is an inclusive workplace. AM staff also report a high level of job satisfaction.
The AM is located on the homelands of the Gadigal people and acknowledges and pays respect to the Gadigal people as the custodians of the land, sky and waterways, paying respect to Elders past and present.
Check out our current exhibitions and events here.
Benefits
Besides working together with other like-minded people, you will have access to professional development and dedicated Wellbeing programmes.
How to apply – Beaumont People
To apply please go to www.beaumontpeople.com.au
Applicants must provide (if submitted as attachment, please upload as PDF):
- A one to two page covering letter which addresses the role description's essential requirements, key knowledge and experience.
- Resume
- Give an example of a time you provided administrative support to a senior executive in a fast-paced environment. How did you prioritise competing demands and ensure nothing was missed? (300 words maximum)
- Describe a situation where you had to communicate complex or sensitive information to multiple stakeholders with different levels of understanding and competing interests. How did you tailor your approach for each audience while keeping the information accurate and consistent (300 words maximum)
For further information, Role Description and AM Candidate pack please contact Emilia Maiello from Beaumont People via email on emilia.maiello@beaumontpeople.com.au or call Emilia on 02 9093 4932.
Applications submitted via iWorkforNSW will not be considered.
Beaumont People will maintain confidentiality with respect to contact by potential applicants.
Inclusive and welcoming
The Australian Museum is an NSW Public Service organisation and aims to attract and retain the right people for the right jobs. The AM is a diverse and inclusive workplace where genuine participation and contribution is enabled, and everyone, regardless of their background, identity or circumstances is valued, accepted and supported to thrive at work.
This means that we are embedding diversity and inclusion in everything we do on a daily basis, whether it be our recruitment processes, workplace culture, career development programs, customer service or policies and procedures. If we can make some adjustments to our recruitment process to better enable you to shine, please reach out to the contact person or note this in your application.
