- Immediate start - 3 month temporary role
- Full time working hours
- Hybrid role, 3 days from office, 2 from home
- Sydney CBD location, NSW, 2000
- $37 - $45 per hour + Super
This is a detail-driven role supporting the coordination and administration of multiple regional forums/committees, alongside providing executive and team support
Key Responsibilities
- Coordinate the effective management of regional forums across multiple states in collaboration with stakeholders
- Plan and schedule meetings in line with annual calendars, coordinating with state teams and key stakeholders
- Manage the end-to-end meeting process, including invitations, diary coordination, room bookings, virtual participation, catering, and onsite requirements
- Prepare, format, proofread, and distribute meeting agendas and packs via an online portal (Dilligent)
- Maintain accurate records, registers, email distribution lists, and ensure CRM and internal systems are up to date
- Support the preparation of documentation including letters of appointment, induction materials, and onboarding/offboarding processes for committee members
- Maintain meeting portals and ensure all relevant documents and information are current and accessible
- Liaise with internal support functions to ensure seamless meeting delivery
- Act as the first point of contact for regional forum-related queries and communications
- Track actions and ensure follow-ups are completed within required timeframes
- Provide executive support including diary and meeting coordination for a senior leader
- Support broader team administration, including scheduling meetings and assisting with team coordination
- Contribute to additional activities and projects, including supporting regional events and scholarship program administration where required
- Proven experience in a coordination, committees, or executive support role within a large organisation
- Background within a not-for-profit, corporate, or professional services environment is highly regarded
- Strong organisational skills with the ability to manage multiple priorities and deadlines
- High attention to detail, particularly when working with documentation and meeting materials
- Confident liaising with a range of internal and external stakeholders
- Strong written and communication skills
- Proactive, reliable, and comfortable working in a structured, process-driven environment
Please submit your CV as soon as possible as applications will be reviewed as received, with no set closing date.
At Beaumont People, we believe a diverse workplace is a happy workplace, and we love working with organisations that feel the same way. We encourage applications from people of all different backgrounds, including Aboriginal and Torres Strait Islander peoples, people from CALD backgrounds and people with disabilities. We do not discriminate on the basis of race, religion, sexual orientation, gender identity, national origin, age, disability, marital or parental status. Should you require a reasonable accommodation to be made for your application to be assessed we would be more than happy to discuss how that can be arranged.
