Administration Officer | Australian Institute of Medical and Clinical Scientists (AIMS)
- An exciting opportunity to learn and make an impact within a purposeโdriven organisation
- A dynamic admin role with purpose, support and development opportunities
- Permanent | Full time in office | $60-65k+ Super
- Opportunity for a 9 day fortnight
- Milton, Brisbane QLD 4064
The Australian Institute of Medical and Clinical Scientists (AIMS) is the peak professional body representing medical and clinical scientists in all disciplines of medical laboratory science working throughout Australia. AIMS focus is on providing advocacy, events, professional development, continuing education, and opportunities for research and innovation for its members.
About the Role
The Administration Officer will play a vital role in keeping the office running smoothly. Working closely with the CEO and wider team, you’ll provide general administrative support, assist members, and help ensure dayโtoโday operations flow seamlessly.
This is a fantastic opportunity to join a supportive, purpose driven organisation, gain valuable experience and continue developing your professional skills.
Key Responsibilities
- Provide general administrative support, managing incoming phone and email enquiries in a professional and timely manner.
- Coordinate office administration including mail, supplies, and general office upkeep.
- Support smooth dayโtoโday operations by prioritising tasks and maintaining tidy shared spaces.
- Respond to customer and member enquiries and follow up with lapsed or pending applicants for outstanding information.
- Maintain accurate member records and application statuses in the CRM, including issuing fee notifications and following up payments.
- Support the skills and qualifications and membership assessment teams by collating documentation, schedules, and result notifications.
Why You’ll Love It
- Work with a respected professional organisation, gaining exposure across different business functions and making a tangible impact in the healthcare sector.
- Join a collaborative and supportive team that celebrates wins, acknowledges milestones like birthdays, and actively encourages growth and development.
- Enjoy genuine workโlife balance, with the option of a 9โday fortnight and flexible working hours between 8am and 5pm.
- Experience working in an administrative or customer service role within a small team.
- A positive, canโdo attitude and a proactive approach, with a willingness to support the wider team.
- An engaged, collaborative and approachable style that contributes to a positive office culture.
- Strong attention to detail, confidence to take ownership of tasks and work independently, while being comfortable asking questions or seeking guidance when needed.
- A genuine eagerness to learn, grow and get involved across the organisation.
- Confidence using CRM systems (iMIS highly desirable) and Microsoft Office suite.
- Experience within a membershipโbased organisation is highly desirable.
If you are looking for an exciting role where you can make a meaningful impact within healthcare, please apply now!
Applications will be reviewed as received, with no set closing date.
For a confidential conversation, please reach out to Sheridan Bagi at sheridan.bagi@beaumontpeople.com.au
At Beaumont People, we believe a diverse workplace is a happy workplace, and we love working with organisations that feel the same way. We encourage applications from people of all different backgrounds, including Aboriginal and Torres Strait Islander peoples, people from CALD backgrounds and people with disabilities. We do not discriminate on the basis of race, religion, sexual orientation, gender identity, national origin, age, disability, marital or parental status. Should you require a reasonable
