Administration and Operations Officer | Australian Institute of Medical and Clinical Scientists (AIMS)

• Join a small, close-knit team within a respected professional peak body making an impact in healthcare
• Dynamic role combining executive support and broader operational responsibilities
• Permanent | Full time in office | Opportunity for a 9 day fortnight
• Milton, Brisbane QLD 4064 | $75k per annum + super 

About the organisation

The Australian Institute of Medical and Clinical Scientists (AIMS) is the peak professional body representing medical and clinical scientists in all disciplines of medical laboratory science working throughout Australia. AIMS focus is on providing advocacy, events, professional development, continuing education, and opportunities for research and innovation for its members.

About the role

As the Administration and Operations Officer, you will provide high‑level administrative and governance support to the CEO, President, Board, Branches, and Committees. You will play a central role in coordinating meetings, preparing correspondence and documentation, maintaining systems, and supporting effective decision‑making across the organisation.

Working closely with a small, collaborative team, you will help ensure the smooth running of day‑to‑day operations, contribute to the development and maintenance of policies and procedures, and support AIMS’ strategic and operational objectives within a professional membership environment.

Responsibilities:

• Draft correspondence on behalf of the President and Chief Executive.
• Provide secretariat support for AIMS Board and Committee meetings, including preparation of agendas, minutes and reports.
• Assist with office administration as required including managing phone lines and emails.
• Maintain and update internal CRMs (IMIS) and company website.
• Develop organisational policies/procedures and support strategic and operational planning.

Why You’ll Love It

• Work with a respected professional organisation, gaining exposure across different business functions and making a tangible impact in the healthcare sector.
• Join a collaborative and supportive team that celebrates wins, acknowledges milestones like birthdays, and actively encourages growth and development.
• Enjoy work‑life balance, with the option of a 9‑day fortnight and flexible working hours between 8am and 5pm.

What you’ll bring

• Demonstrated experience in an administrative, operational, or executive support role within a professional membership association or similar organisation.
• Experience providing high‑level administrative support to executives, including maintaining and updating policies and procedures.
• Exceptional written and verbal communication skills, with strong interpersonal capability.
• Strong capability across the Microsoft Office Suite and database management, with iMIS experience highly regarded.
• Experience supporting media, marketing and website administration activities.
• Proven attention to detail, with a consistently high level of accuracy.
• Strong initiative and adaptability, with the ability to work autonomously, manage competing priorities and collaborate effectively within a small team.

Interested?

If you are looking for an exciting role where you can make a meaningful impact within healthcare, please  apply now!

Applications will be reviewed as received, with no set closing date.

For a confidential conversation, please reach out to Sheridan Bagi at sheridan.bagi@beaumontpeople.com.au

At Beaumont People, we believe a diverse workplace is a happy workplace, and we love working with organisations that feel the same way.  We encourage applications from people of all different backgrounds, including Aboriginal and Torres Strait Islander peoples, people from CALD backgrounds and people with disabilities. We do not discriminate on the basis of race, religion, sexual orientation, gender identity, national origin, age, disability, marital or parental status. Should you require a reasonable