At United Way Australia, we believe every child deserves the opportunity to thrive, regardless of their postcode.
For more than 60 years, we've brought together communities, businesses, governments and partners to tackle complex social challenges and create lasting change. Through initiatives like Dolly Parton's Imagination Library and The Hive, we're improving outcomes for children, young people and families across Australia.
We're looking for an exceptional Executive Assistant to become a trusted partner to our CEO and play a pivotal role in helping one of Australia's leading social impact organisations deliver on its mission.
About the role
This is far more than a traditional Executive Assistant position.
You'll be the CEO's trusted partner – managing priorities, anticipating what's needed before it's asked, and ensuring the smooth coordination of meetings, communications, governance processes and stakeholder engagement.
You'll enjoy bringing structure, organisation and calm to a busy executive environment, balancing strategic thinking with exceptional attention to detail. You'll also support broader organisational operations, helping keep the business running efficiently behind the scenes.
This is a permanent part-time role (0.5 - 0.6 FTE), offering genuine flexibility. We're open to the hours being worked across four or five days each week, making it an ideal opportunity for an experienced Executive Assistant looking for meaningful, senior-level work that fits around other commitments, such as school hours or caring responsibilities.
As a hybrid role based in Sydney, you'll enjoy a mix of office and remote working, with flexibility to support the needs of the CEO and organisation.
You'll be responsible for
- Managing the CEO's diary, priorities and workflow
- Overseeing and triaging the CEO's inbox
- Preparing meeting agendas, briefing papers and presentations
- Coordinating follow-up actions and ensuring nothing falls through the cracks
- Drafting professional correspondence on behalf of the CEO
- Supporting approvals, governance processes and documentation
- Maintaining accurate records across HubSpot and Monday.com
- Coordinating projects, events and organisational administration
- Acting as a trusted point of contact for internal and external stakeholders
You're highly organised, proactive and calm under pressure. You naturally create order from complexity and enjoy working behind the scenes to help others succeed.
You'll bring:
- Significant experience supporting a CEO or senior executive
- Outstanding organisational and time management skills
- Excellent written communication and sound judgement
- The ability to manage confidential information with discretion
- Confidence juggling multiple priorities and changing deadlines
- Advanced Microsoft 365 skills
- Experience with CRM and project management systems such as HubSpot and Monday.com (or similar)
- A collaborative, positive approach and genuine commitment to social impact
Meaningful work. Genuine flexibility. We've designed this role to offer the flexibility of part-time hours without compromising on the opportunity to contribute at a senior level. Working approximately 4–5 hours a day across four or five days each week, it's ideal for an experienced Executive Assistant looking for meaningful work that fits around other commitments. You'll work closely with our CEO, be trusted to make a real impact, and play an important role in helping United Way Australia achieve its mission.
We also offer:
- Hybrid working arrangements
- Salary packaging benefits
- A genuinely supportive and collaborative culture
- Professional development opportunities
- The opportunity to work alongside passionate people creating lasting social change
Join us in making a difference and be part of United Way. To be considered for this position please apply now with your resume. If you have any further questions, please contact Holly at holly.mccann@beaumontpeople.com.au
Beaumont People is exclusively partnering with United Way on this recruitment, so please send all enquiries to the above email. There is no closing date for this role, please apply as soon as possible as all applications will be reviewed as they are received.
At Beaumont People we believe a diverse workplace is a happy workplace, and we love working with organisations that feel the same way. We encourage applications from people of all different backgrounds, including Aboriginal and Torres Strait Islander peoples, people from CALD backgrounds and people with disabilities. We do not discriminate on the basis of race, religion, sexual orientation, gender identity, national origin, age, disability, marital or parental status. Should you require a reasonable accommodation to be made for your application to be assessed we would be more than happy to discuss how that can be arranged.
