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Office Operations Coordinator

Office Operations Coordinator

Job Title: Office Operations Coordinator
Contract Type: Permanent
Location: CBD, Inner West & Eastern Suburbs
Industry:
Reference: 2732768
Contact Name: Rhonda Newman
Contact Email: rhonda@beaumontpeople.com.au
Job Published: May 24, 2018 10:45

Job Description

  Office and Operations Coordinator
  • 12 month contract position, based in Redfern - a short walk from Central Station
  • Hard working, high performing team in a bright, open plan office
  • A role with variety, autonomy, development and responsibility
Domestic Violence NSW (DVNSW) is the peak, statewide representative body for a diverse range of specialist domestic and family violence services in New South Wales.
  
Their vision and mission is to improve the spectrum of policy, legislative and program responses to domestic and family violence (DFV) and to eliminate DFV through leadership in advocacy, partnerships and the promotion of good practice
  
The role
The DVNSW Office and Operations Coordinator is responsible for a broad cross section of administrative activities that ensure the smooth and effective management of the office, take ownership of ongoing operational projects and provide general support to the CEO.
  
Responsibilities of the role:
  • The first point of contact with community, members, partners and stakeholders
  • Be responsible for managing and coordinating DVNSW’s contact database & correspondence
  • Manage all systems and processes – suppliers, contractors, HR and operational day to day matters
  • Promote and provide ongoing relevant information via regular communications to networks and members
  • Establish, improve and design administrative frameworks to ensure smooth operations and running of the office
  • Provide high-level confidential executive administrative support to the CEO
  • DVNSW Board support including agenda and minute taking
  • Manage ongoing projects independently, including the review and updating of internal policies and procedures, annual report and impact report
  • Coordinate activities to support the distribution of donations to member services
  • Liaise with building management and manage all service contracts e.g. cleaning, electricity, internet etc.
  • Coordinate DVNSW’s two day conference from end to end, including venue coordination and travel arrangements
Skills and experience required:
  • Experience in a similar role essential (experience in a NFP or small business environment desirable)
  • Highly developed written communication and interpersonal skills
  • A strong commitment to social justice, a gendered analysis of violence against women and an interest in the NFP sector Strong organisational skills including the ability to effectively prioritise time and workload in order to achieve outcomes
  • Intermediate to Advanced skills in MS Office Suite of products
  • Ability to apply sound judgment and confidentially manage sensitive information
  • Excellent customer service skills that can be applied to various internal and external stakeholders
  • Autonomous self-starter; who will proactively drive tasks to completion with limited guidance
  • Flexible, positive attitude; willingness to get involved in day to day big and small
  • Experience being the go-to person in a small team
Value add for you:
  • 38hr working week, full-time flexible working arrangements can be negotiated
  • Salary sacrifice/packaging option
  • Leave loading of 17.5% of base salary and study leave provisions
  • Supervision and a $1000 allowance for remedial activities
How to apply
If this sounds like something that you would be interested in, please apply with a cover letter outlining your previous experience and the reason for your application along with your full resume. If you have any further question please contact Rhonda Newman at rhonda@beaumontpeople.com.au
  
There is no closing date for this role, all applications will be reviewed as they are received, and successful applicants will be contacted.
    
Beaumont People has been contracted to recruit this role on behalf of Domestic Violence NSW, therefore all queries must be directed to Rhonda Newman at Beaumont People.