Job Description
- Executive support for the Managing Director, the CFO and the Group General Counsel (with support for the Group Business Heads as capacity permits)
- Executive support for the Chairman and the Non-Executive Directors as required
- Managing incoming calls, emails, correspondence etc.
- Organising meetings (internal and external), diary management
- Managing all travel, accommodation and expense reimbursement matters for the Managing Director, the CFO and the Group General Counsel
- Managing all travel and accommodation for Principals and professional staff
- Assisting with the organisation of the Annual General Meeting
- Assisting with the preparation of the Annual Financial Statements, Annual Report and Shareholder communications
- Assist the Company Secretary and CFO in relation to the Company’s Share Registry, as required
- Maintaining the Company Secretarial registers
- Maintaining the registers of critical legal documentation (Agreements, Contracts, Deeds etc.)
- Attending meetings as directed by the Managing Director, the CFO, the Group General Counsel and the CEO and taking minutes of the meeting
- Preparing minutes of meetings attended and circulating the document to the relevant parties
- Preparation of Monthly Press Mentions Report to the Board
- Coordinate papers for Board of Directors meetings across the Group (or assist Company Secretary in compiling papers for Board of Directors meetings)
- Updating the Company website with ASX announcements and Key Dates in a timely manner
- Maintaining the Investor Relations contacts database.
Key Competencies and Requirements
- Advanced skills with Microsoft Office Suite: Outlook, Word, Excel and PowerPoint
- Strong written and verbal communication skills
- Exceptional multi-tasking ability and superior attention to detail
- Highly motivated with excellent time management skills
- Strong critical thinking and interpersonal skills with the ability to maintain professionalism whilst liaising with members of the executive leadership team, Directors, shareholders, analysts, customers, regulators, in a fast-paced environment and under challenging circumstances
- Professional etiquette and presentation
- Effectively and professionally interact and communicate with a wide variety of people including the Chairman, NED’s, Shareholders, Analysts, Brokers, Advisers, Bankers and key internal Executives and staff
- Exercises good judgment in following up with staff to ensure deadlines are met
- Handles confidential and sensitive information with poise, tact and diplomacy
- Adaptable, flexible, team player.
- Minimum 5 years’ experience in a similar role
- Advanced skills with Microsoft Office Suite: Outlook, Word, Excel and PowerPoint
- Experience working with Board/Directors/Public Company
- Experience with the Company Secretarial function