EA to Managing Director

EA to Managing Director

Job Title: EA to Managing Director
Contract Type: Contract
Location: CBD, Inner West & Eastern Suburbs
Reference: 2756692
Job Published: June 08, 2018 12:03

Job Description

 Specific Responsibilities
  • Executive support for the Managing Director, the CFO and the Group General Counsel (with support for the Group Business Heads as capacity permits)
  • Executive support for the Chairman and the Non-Executive Directors as required 
  • Managing incoming calls, emails, correspondence etc.
  • Organising meetings (internal and external), diary management
  • Managing all travel, accommodation and expense reimbursement matters for the Managing Director, the CFO and the Group General Counsel
  • Managing all travel and accommodation for Principals and professional staff
  • Assisting with the organisation of the Annual General Meeting
  • Assisting with the preparation of the Annual Financial Statements, Annual Report and Shareholder communications
  • Assist the Company Secretary and CFO in relation to the Company’s Share Registry, as required
  • Maintaining the Company Secretarial registers
  • Maintaining the registers of critical legal documentation (Agreements, Contracts, Deeds etc.)
  • Attending meetings as directed by the Managing Director, the CFO, the Group General Counsel and the CEO and taking minutes of the meeting
  • Preparing minutes of meetings attended and circulating the document to the relevant parties
  • Preparation of Monthly Press Mentions Report to the Board
  • Coordinate papers for Board of Directors meetings across the Group (or assist Company Secretary in compiling papers for Board of Directors meetings) 
  • Updating the Company website with ASX announcements and Key Dates in a timely manner
  • Maintaining the Investor Relations contacts database.

Key Competencies and Requirements

  • Advanced skills with Microsoft Office Suite: Outlook, Word, Excel and PowerPoint
  • Strong written and verbal communication skills
  • Exceptional multi-tasking ability and superior attention to detail
  • Highly motivated with excellent time management skills
  • Strong critical thinking and interpersonal skills with the ability to maintain professionalism whilst liaising with members of the executive leadership team, Directors, shareholders, analysts, customers, regulators, in a fast-paced environment and under challenging circumstances
  • Professional etiquette and presentation
  • Effectively and professionally interact and communicate with a wide variety of people including the Chairman, NED’s, Shareholders, Analysts, Brokers, Advisers, Bankers and key internal Executives and staff
  • Exercises good judgment in following up with staff to ensure deadlines are met
  • Handles confidential and sensitive information with poise, tact and diplomacy
  • Adaptable, flexible, team player.
  • Minimum 5 years’ experience in a similar role
  • Advanced skills with Microsoft Office Suite: Outlook, Word, Excel and PowerPoint
  • Experience working with Board/Directors/Public Company
  • Experience with the Company Secretarial function