Executive Assistant

Executive Assistant

Job Title: Executive Assistant
Contract Type: Permanent
Location: Sydney
Reference: 3005563
Contact Name: Rhonda Newman
Contact Email: rhonda@beaumontpeople.com.au
Job Published: September 24, 2019 16:32

Job Description


  • Based in Randwick, a stroll away from multiple public transit options
  • Contribute to a well known NFP Organisation
  • Permanent Executive Assistant role supporting the Director and their Executive Team 
This is a fantastic opportunity to work as an Executive Assistant for an established not for profit supporting their Director. You will be based at their Head Office and will be responsible for providing executive-level administrative support to the Director and their Executive Team. If you are looking to join a passionate team dedicated to improving the lives of Australians, your opportunity to find meaningful work is waiting for you. 
The main responsibilities of the role are:
  • As the first point of contact for the Director’s Office, you will action enquiries made via telephone, email and in person
  • Monitor, prioritise, distribute and filter or re-direct all correspondence daily
  • Provide efficient and effective diary management for the Director
  • Manage emails as directed to ensure all required tasks and deadlines are met, using judgement and initiative when handling sensitive and confidential matters.
  • Arrange meetings, appointments, travel plans domestically and internationally, interviews, conferences and scheduling of events
  • Draft correspondence, memos, minutes, reports and other documents where required.
  • Draft presentations and assist with preparation of speeches and talks.
  • Take minutes of executive and senior management meetings, distribute to members and provide a thorough and timely follow-up with regard to key issues and tasks that require action.
  • Reconcile credit cards on behalf of the Director and Chief Scientist.

To excel as an Executive Assistant in this organization, you must have experience with and address the following essential criteria in the form of a cover letter:
  • Degree or Diploma (or equivalent) in Business Administration
  • Minimum 2 years’ experience in providing senior executive support
  • Proven ability to analyse and resolve complex and sensitive issues in a confidential and effective manner
  • Demonstrated ability to prioritise workload and meet deadlines, including the organisation/coordination of meetings and events
  • High Level of interpersonal and communication skills including the ability to liaise with a diverse group of people from varying backgrounds and seniority
  • Experience in performing administrative tasks in high volume, process driven administrative environment with variable workflow patterns and to fixed deadlines
  • Sound project management skills
  • High level proficiency in computer software packages including advanced levels of Microsoft word and email
  • Ability to work independently with minimum supervision and contribute positively to the effective working of a team of employees
  • Knowledge of EEO/AA principles, WHS responsibilities and commitment to attending relevant WHS training
  • Work with an organisation that values work-life balance and offers a 35 hour work week 
  • Fantastic employee well-being programs offered on-site 
  • Great additional perks such as: additional leave over the holiday period, and a generous salary package 

How to apply

If this sounds like something that you would be interested in, please apply with a cover letter outlining your previous experience as relevant to the ESSENTIAL CRITERIA and the reason for your application along with your full resume.

If you have any further question please contact Rhonda Newman at rhonda@beaumontpeople.com.au or Diana Linde at diana@beaumontpeople.com.au
There is no closing date for this role, all applications will be reviewed as they are received, and successful applicants will be contacted.

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