Executive Assistant

Executive Assistant

Job Title: Executive Assistant
Contract Type: Permanent
Location: Sydney - CBD, Inner West & Eastern Suburbs
Salary: Up to $110K+Super
Start Date: Upon Offer
Reference: EACBD
Contact Name: Claire Sheerin
Contact Email: claires@beaumontpeople.com.au
Job Published: December 09, 2019 12:16

Job Description

Fantastic opportunity for an experienced EA to join a large successful consultancy firm based in the Sydney CBD.

Permanent Position
Depending on Experience Salary up to $110K+Super

Diverse, Inclusive and Collaborative Culture with Flexible Working

Primary Purpose
The successful candidate will be providing EA Support to a Senior Manager within the Leadership Team.
Key Responsibilities 

  • Provide complex diary and email management, responding on behalf of Managers where appropriate and agreed. Prepare paperwork or packs for meetings as required.
  • Provide administrative support as required and listed.
  • Screens incoming calls and respond independently when appropriate.
  • Management and distribution of internal/external mail and responding to correspondence, general enquires etc as appropriate.
  • Manage the conferences, events and other team meetings as required, including set up, catering, logistics and taking minutes as required.
  • Organises travel, transfers, accommodation, visas and car hire where required, compile documents for travel related meetings.
  • Expense claims for executives
  • Prepares confidential documentation, reports and presentations.
  • Check all in-coming documentation for accuracy before giving to Managers for signature.
  • Ensure that all invoices are coded correctly for processing.
  • Prepare and handle confidential correspondence, reports, and other documentation including emails, memos, agendas, notices and meeting minutes ensuring all issues are handled in a timely manner and resolution is communicated appropriately.
  • Raise and process Purchase Orders / Invoices
    Budget and finance
  • Coordinating with key team members, calling for agenda items, compiling documents with deadlines for Executive Leadership Team.
Essential Requirements

  • Extensive experience gained in a similar EA/PA role working directly for a Senior member of a Management team
  • Strong planning, time management and organisational skills and a demonstrated ability to consistently deliver work to a high professional standard
  • Computer Literate: Word, Excel, PowerPoint, Internet
  • Exemplary administrative skills including electronic diary management
  • Strong interpersonal skills, including an ability to engage with senior stakeholders
  • Flexible and willing attitude to work to manage a demanding workload
  • Demonstrated ability to collaborate across functions to achieve shared goals
  • Successful candidates must have full working rights in Australia
If interested and meet the essential criteria, please apply via the link to Claire Sheerin – Beaumont People 0290934941

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